Save Time With Software Management
Up your print game and save time and energy by powering your new or existing OE Canada printer or copier with industry-leading software. Organizations use software in their printing and office environments to increase overall office productivity and reduce costs as a long-term solution.
Stay ahead of the curve with document management solutions, managed printing services, and workflow management tools. Many organizations in the London, Guelph and Kitchener Waterloo areas select OE Canada as their partner as we offer the industry’s leading technology solutions so that you can focus on your core business.
The benefits of selecting software management solutions from OE Canada
Many organizations who have implemented software and document management have seen:
- Increased productivity: Spend less time searching for the right document and more time focusing on getting the job done.
- Decrease in paper waste: Move away from relying on traditional paper documents and reduce your paper footprint to benefit our planet. Check out the Papercut software for printing responsibly and eliminating waste.
- Decrease in printing costs: Software management solutions mean that less paper is required to be printed – saving your business money over time on printing costs.
- Streamlined business processes: Say goodbye to the days of emailing back and forth with other departments to get the tools and documents you need to get the job done. Access everything you need, when you need it most. Gain new levels of efficiency with the Docuware software.
Document Management Systems
Document management is how your organization stores, manages and tracks all its digital documents. With today’s technology, it can be challenging and time-consuming to merge paper-based documents with electronic documents.
As an example, employees can waste valuable time by searching for paper-based documents in multiple filing cabinets without a document management system.
Key features of Digital Document Management
Document management is the smarter way to manage your business information. It’s a comprehensive system that converts emails, invoices, contracts and other invaluable documents to help create a more valuable resource and create business intelligence insights. Some key features of digital document management include:
- Version control, to be able to have access to the latest version of a document
- Roll-back, to activate a prior version of a document in case of error
- Audit trail, to be able to track who completed what work and when
Benefits of Digital Document Management from OE Canada
Ink freely with a digital document management system that allows you to convert your paper files to digital ones with ease. Whether you are a small business or large enterprise, OE Canada offers document management software that can be customized to fit your needs. Some of the many benefits of digital document management include:
- Saving time trying to search for paper documents in traditional filing systems
- Streamlined and organized documents, ready when you need them
- Providing access and transparency to content across departments
- Creating a consistent document management infrastructure
- Streamlining collaboration on shared documents
Enterprise Document Management
Enterprise Content Management is a technology that allows you to take control over the critical information that is held in your organization. This critical information can be stored in documents, emails, invoices, contracts etc.
Most organizations realize the need for enterprise document management after identifying that too many paper documents are causing bottlenecks when trying to process, access or store this information. With an Enterprise Content Management solution from OE Canada, you and your team can enjoy numerous benefits.
Benefits of Enterprise Document Management from OE Canada
Enterprise document management can assist large organizations and provide benefits with the following processes:
- Keep track of all your information:
An intuitive Enterprise content management solution will give you the ability to have a complete and secure document management from the creation of the document to the destruction. Documents should be centralized, searchable and automatically linked to the appropriate account.
- Reduce operating costs:
Increase your productivity without increasing your staff. An ECM solution will eliminate the cost of printing, shipping and storing paper. This information will be captured digitally so that it provides instant-access for the right people, from anywhere, and from any device.
- Give you document version control:
Losing control over critical documents is a thing of the past. Your team can work on one document at the same time and still have time-stamped saved versions in case it’s needed to revert to an older version.
- Improve customer service:
Your ECM system from OE Canada will help you recover time spent searching in multiple locations for documents and then waiting for files to be pulled and delivered. Receive real-time visibility into the status of requests and transactions.
- Minimize risk:
Enforce your security policies while tracking all documents with an ECM solution from OE Canada. Automate retention periods and facilitate reporting and auditing on the information you already have.
Managed Print Services
Managed print services can be defined as a print management solution to optimize or manage a company’s document production. Meaning everything from your printer, the ink that goes into it and the paper that documents are printed on are managed in a streamlined way to help businesses run more efficiently. Managed print services help businesses drive down their overhead printing costs, improve internal efficiencies, and reduce administrative burdens.
Benefits of Managed Print Services from OE Canada
- Fewer calls to the IT department and less overall management:
Reduce the need for employee involvement to support and manage the print environment by eliminating tasks such as ordering supplies and calling the help desks for printer support with print management software.
- Ability to see and manage all print costs:
With managed print solutions, you can have all your printing costs detailed on one invoice, broken down by printer for full transparency.
- Keep track of print devices and deploy to the right place:
With managed printing services, you will know exactly how many printing and imaging devices there are in your environment and understand the volume of production of each device. You can also keep track of your printing impact with Parpercut.
- Create a paperless environment:
With print management solutions, creating a paperless or having a significant paper reduction makes for a more efficient workforce with reduced costs, fewer errors and an environmentally friendly office.
- Improve workflow and streamline business practices:
By implementing managed print services best practices, office documents are controlled in a way that allows employees to be more efficient and improve print, document and overall workflows.
- Improved document control and security:
Control documents tightly using OE Canada’s document management best practices and Docuware software to improve your workflow. Prevent unauthorized access to documents and network by implementing a single security policy across your fleet of printers.
As your organization grows, managing the workflow may become increasingly daunting. If you have out-of-date systems that can’t be adapted, still rely on paper forms and/or are using different software across departments, for example, you may need a workflow management system.
Organizations use workflow management solutions to coordinate tasks between people and departments to synchronize data between systems with the goal of improving the overall organizational efficiency.
Benefits of a Workflow Management System from OE Canada
Workflow automation can allow organizations to save time and ensure transparency within departments and divisions in producing critical documents or information. Some of the benefits of using workflow management tools are:
- Reducing errors:
The right workflow automation solution will eliminate all manual and human error that would otherwise cost precious time and resources to address.
- Improved Communication:
Say goodbye to the days of manually notifying team members when a process is complete, with workflow management software, notifications and status updates keep all team members involved and informed.
- Reduce Costs:
By streamlining processes, workflow management solutions reduce costs in organizations over time by reducing human errors and saving time and resources.
- Visibility and Status:
Employee approval hierarchy, accountability and responsibility can be clear for organizations implementing workflow management tools.
Once manual tasks are automated with workflow solutions, resources open and allow for an organization to grow and eliminate bottlenecks to meet new demands.
With the right platform, an automated workflow can integrate 3rd party applications, ERP systems and legacy databases where applicable so that all roles can play in one single process.
- Real-time reports:
Receive real-time reporting to improve the overall workflow processes within an organization and learn from inefficiencies.